Demo – Administrative Staffing Coordinator

Job Description:
We are seeking a proactive and detail-oriented Administrative Staffing Coordinator to manage day-to-day staffing logistics for administrative personnel across departments. This role involves scheduling, communication with temporary and full-time staff, and ensuring that workforce needs are consistently met to support smooth business operations.

Responsibilities:

• Coordinate the scheduling and placement of administrative staff across departments and client sites
• Monitor daily attendance, time tracking, and shift coverage
• Maintain accurate records of staff assignments, availability, and contact information
• Serve as the point of contact between staff and management regarding scheduling issues or coverage gaps
• Collaborate with HR and recruitment teams to address staffing shortages
• Prepare weekly staffing reports and performance summaries
• Ensure administrative support staff are briefed on job expectations and equipped with necessary tools
• Provide orientation to new administrative employees on policies and procedures
• Track performance feedback and escalate concerns to the appropriate departments
• Ensure compliance with internal staffing policies and relevant labor regulations

Requirements:

• 2+ years of experience in staffing coordination, workforce management, or administrative support
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to multitask and adapt to changing staffing needs
• Familiarity with scheduling software and Microsoft Office (especially Excel and Outlook)
• High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred)

Preferred:

• Experience in a staffing agency or large corporate office environment
• Knowledge of labor law and workplace compliance related to scheduling and timekeeping